Employees Beware – Email Usage In The Workplace

The UK Employment Appeals Tribunal (the "EAT") has held that the use of emails by an employer discovered in the course of an employee disciplinary investigation does not amount to an unjustified interference with that employee's private life. The right to privacy set out in Article 8 of the European Convention on Human Rights ("ECHR") was held not to apply to work emails. This case is noteworthy as this issue often crops up for employers, and as the ECHR applies in both the UK and Ireland.

Facts

The case, Atkinson v. Community Gateway Association (UKEAT/0457/12), centred on the termination of employment of Mr Atkinson. Mr Atkinson had been the Director of Resources at a housing association, Community Gateway Association (the "Association"). Disciplinary proceedings were launched in late 2010 following the discovery of a significant overspend by the Association.

During this disciplinary investigation, the Association discovered that Mr Atkinson had been in a relationship with an employee of another housing association. Mr Atkinson had sent this employee a large number of overtly sexual emails from his work email account. None of the emails had been marked private or confidential. The emails also contained information about the Association's business and encouragements for the employee to apply for a job with the Association. The emails were in clear violation of the Association's email policy which Mr Atkinson himself had written.

Email Privacy in the Workplace?

The decision of the EAT on this issue centred on the interpretation of Article 8 of the ECHR which deals with respect for private life. Article 8 provides that, "everyone has the right to respect for his private and family life, his home and his correspondence'.

When considering the issue, the EAT cited, with approval, the UK Court of Appeal case of X v. Y [2004] IRLR 625 when it held:

What is 'private life' depends on all the circumstances of the particular case, such as whether the conduct is in private premises and, if not, whether it happens in circumstances in which there is a reasonable expectation of privacy for conduct of that kind.

Upholding this part of the lower Employment Tribunal's original decision, the EAT held that there had not been an unjustified...